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Great service! Delivery and pick up was great! Low prices, very recommended :)— Jessica S.
When you book your reception site, be sure that you understand what’s included in the rental fee. Each venue is different, so you have to clarify with the site manager which items the venue provides and which wedding rentals you must provide. As always, make sure that everything you have agreed upon is put in writing. Depending on the venue – and the type of reception you’re planning – you may need to supply some, if not all the items listed below.
Here’s a breakdown of the types of tables you may need:
Guest Tables –
36-inch rounds seat 2-4 guests.
48-inch rounds seat 4-6 guests
60-inch rounds seats 6-8 guests.
72-Inch rounds seat 8-10 guests.
6 ft rectangle seats 6- 8 guests
8ft banquet seats 8-10 guests.
Cake Table(s): Appropriate size depends on size of cake, whether you’ll also have a groom’s cake, and whether you’ll display both cakes on the same or separate tables. A 48” round usually works well.
Head Table: Seats the bridal party. Often consists of rectangular tables placed end-to-end.
Sweetheart Table: in place of head table, small table that seats the bride and groom while the rest of the wedding party sits at guest tables. A 48” round usually works well.
Buffet Tables: If you have decided on a buffet dinner, you’ll need to arrange several food stations, such as meat carving, etc. (Buffet tables may be provided by the catering company.)
Gift Table: Size depends on the number of guests you are expecting.
Guest Book Table: A small table for your reception guest book.
For a seated dinner or buffet, you will need to provide seating for all reception guests. For a cocktail-style reception you may choose fewer chairs than guests, and some may choose to stand.
There are several linen styles ,colors and sizes from which to choose. If you are going for a more formal look table drapes that hang all the way to the floor are a great option, for outdoor weddings a 24” drop is sufficient and will keep the linens off the ground. For more information on sizing please consult our linen size guide.
For a formal sit-down reception, tables are usually set with complete place settings. At a buffet reception where guests serve themselves, plates and silverware may be located at the buffet table or on the guest tables. For more information on table setting see our settings chart. Some caterers will have their own list of rental items required so check and see what’s included in your catering contract and what you will need to provide. Remember to always add extra settings for feeding the photographer, DJ etc.
For a wedding reception, you will be safe with three kinds of glasses: a multi-purpose wine glass, a tall tumbler glass for all mixed drinks, and flutes for champagne. You should have at least one of each glass per guest, plus a few extras to spare. Make sure to add extras of tumblers for “heavy” drinkers and for guests who drink non-alcoholic beverage after drinking alcoholic beverages.
For a cocktail party, have on all the above, plus fancy cocktail glasses. You may wish to provide one “specialty” cocktail, such as a margaritas or martinis. This simplifies your hosting tasks. But, should you wish to offer a complete range of cocktails, you will do well to hire a professional bartender.
A large tent or canopy may be required for receptions held outdoors to protect you and your guests from the sun or rain.
Options: Tents and canopies come in different sizes and colors. A smaller tent (20-by-20 feet) will accommodate about 40 guests at a sit-down dinner. A 32×50 about 150, and a 44x 103 about 400 or more. Depending on the shape of your reception area, you may need to rent several smaller canopies rather than one large one. Contact us to discuss the options. A complimentary site inspection is included in each rental. Also you need to check with your venue and or the county or city to see if permits are required.
You may need to rent heaters if your reception will be held outdoors and if the temperature may drop below sixty-five degrees.
There are standing and forced air heaters. In warmer climates, portable AC units may be rented for outdoor events.
Perhaps the most fun part of the wedding. The size of your dance floor will depend on how many guests you expect. They can range from 8 x12 feet up to 24 x 24 feet or larger. A good rule of thumb on picking your dance floor size is to anticipate that ½ to ¾ of your guests will dance.
Great service! Delivery and pick up was great! Low prices, very recommended :) — Jessica S.
Central Coast Tent & Party
6915 Sycamore Rd
© 2013 Central Coast Tent & Party